Canadian Thalidomide Survivors Support Program
A settlement between the Federal Government of Canada (“Canada”) and Bruce Wenham of Toronto, Ontario (the “Representative Applicant”) has been approved by the Federal Court and is now final. Please click here for more information.
Last Updated: May 10, 2023
SCOPE OF POLICY
Epiq, as a third-party service provider acting on behalf of and under the direction of our clients, may collect, use and disclose personal information related to claims (the “claims data”), in order to provide our claims management services on behalf of such clients.
COLLECTION OF INFORMATION
In the course of our business, Epiq may collect claims data and other “personal information” (as defined under privacy legislation) from claimants, clients and third parties. The claims data we collect on behalf of our clients may include but is not limited to:
We do not knowingly request or collect personal information from children – persons under 13 years of age, or another age if required by applicable law – without prior verifiable consent of his or her parent or legal guardian. If we become aware that we have unknowingly collected personal information about a child without verifiable parental or legal guardian consent, we will delete this information from our records or take reasonable available steps to de-identify the information.
HOW WE USE THE INFORMATION
We generally use the claims data and other personal information we collect for the following purposes:
We may also use de-identified information and aggregate information relating to claims for research, analytics, and related purposes.
HOW WE SHARE YOUR INFORMATION
We will not disclose your personal information to any non-affiliated third party without your prior consent, other than as provided below.
In carrying out the activities and purposes described above on behalf of its clients, claims data may be processed by Epiq, including other affiliated Epiq entities, who perform services or provide support relating to the claims management services. Claims data and other personal information we collect may also be disclosed to third parties as set forth below:
We reserve the right to disclose your personal information as required or permitted by law, in response to legal or regulatory process and law enforcement requests by government authorities that have asserted a lawful right to access such information, to our legal counsel, or as necessary to protect the property, interests and rights of Epiq.
We will not transfer your personal information across national borders to fulfil any of the above purposes, including to the United States, without your consent. All information collected by us will only be stored and accessed in Canada.
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LIMITING USE, DISCLOSURE, AND RETENTION
Personal information will not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Pursuant to privacy legislation or our mandate or upon a client’s or claimant’s direction, we will destroy, erase or anonymize documents or other records containing personal information as soon as it is reasonable to assume that the original purpose is no longer being served by retention of the information and retention is no longer necessary for a legal or business purpose. We will take due care when destroying personal information and anonymizing documents so as to prevent unauthorized access to, or reverse engineering of, the information.
HOW WE STORE AND SAFEGUARD YOUR INFORMATION
Epiq has implemented measures designed to secure personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. All personal information is stored on our secure servers behind firewalls.
Epiq’s security measures include:
While we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk. If we find out there has been a breach of our security safeguards and there is a real risk of significant harm to you, you will be notified unless otherwise prohibited by law.
ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION
The personal information Epiq collects will be as accurate, complete and up-to-date as is necessary for the purposes for which it is to be used. We will, on an ongoing basis, take reasonable steps to ensure the accuracy and completeness of personal information under our care and control. Individuals who provide their personal information to Epiq must do so in an accurate and complete manner. Our goal is to minimize the possibility that inaccurate information is used to make a decision about any individual whose personal information we process.
You may request access to, or the correction of the personal information collected and processed by Epiq as part of the claim services, information about the ways in which that information is being used and a description of the individuals and organizations to whom that information has been disclosed, by making a written request to our privacy officer. You may be required to verify your identity. Because we are acting for and on behalf of our clients, we will provide them with your request and will work with them as needed to respond to your request. In some situations, we or our clients may not be able to provide access to certain personal information. This may be the case where, for example, disclosure would reveal personal information about another individual, the personal information is protected by solicitor/client privilege, the information was collected for the purpose of an investigation or where disclosure of the information would reveal confidential commercial information.
We may also be prevented by law from providing access to certain personal information. When an access request is refused, we will notify you in writing, document the reasons for refusal and outline further steps available to you.
WITHDRAWING YOUR CONSENT
You may withdraw your consent to the collection, use and disclosure of personal
Epiq has designated a privacy officer who is responsible for our compliance with this policy. Any inquiries, complaints or questions regarding this policy should be directed in writing to our privacy officer as follows:
Epiq Class Action Services Canada Inc.
Suite 400-220 Laurier Avenue West
K1P 5Z9 Canada
Office of the Privacy Commissioner of Canada
30 Victoria Street
Gatineau, QC K1A 1H3
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Third-party cookies are cookies that another party places on your device through our site.
Cookie Type & Purpose
Performance cookies are used by third-party service providers to understand how you use our websites. For example, these cookies often track what pages are most frequently visited, and from what locations our visitors come from. Epiq only uses performance cookies to analyze user journeys and to improve how our websites operate. All information collected by these cookies is aggregated and therefore anonymous. If you elect not to allow these cookies, Epiq will not know when you have visited our site.
Our persistent cookies are not deleted when you close your browser but are saved on your device for a fixed period or until you delete them. Each time you visit the website, the server that sets the cookie will recognize the persistent cookie saved on your device. Third-parties use persistent cookies to store your preferences so that the preferences are available during your next visit to the website. These cookies keep an accurate account of how often you visit the website, how often you return to the website, and how your use of the website may vary over time.
How to delete Cookies
If you would like to opt-out of receiving cookies from Epiq, you can:
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
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